Agenda and papers for meetings of the Parish Council are available in PDF format below.
June 2023
Accounting-Statements-2022-23-unapproved AnnualReturnForm3_2022-23_e Notice-of-Public-Rights South Hinksey PC IA AGAR Report 2022-23 South Hinksey PC Internal Audit Report 2022-23 South Hinksey PC Report 2022-23 – Action Plan
Receipts and Payments Against Budget Budget 2023-24
SHPC Draft Standing Orders June 2023
May 2023 – Annual Meeting
April 2023
Agenda
Clerk time monitoring analysis 2020-2023
Burial Ground Fees comparison
March 2023
Agenda
Bank Reconciliation to end February 2023
Budget monitoring report to end February 2023
Neighbourhood Planning Presentation
Draft Grant Award Policy 2023
February 2023
Agenda
County Councillor’s report
Bank Reconciliation to end January 2023
Budget monitoring report to end January 2023
Proposal to ban Tony James Memorials Ltd
Co-option – draft policy and procedure
Woodland specification 2022
List of possible handover/business continuity notes
January 2023
Agenda
Statement
Bank Reconciliation to end Q3
Budget monitoring report to end Q3
Weight limit
Recruitment Pack 2015
Clerk Contract
December 2022
Agenda
Bank Reconciliation to 29th November 2022
Budget monitoring report to 29th November 2022
Draft budget 2023-24
Precept and Council Tax 2023-24
Community Infrastructure Levy briefing
OSAV Citizens Advice Grant Application Form
Maintenance specification 2023 version 2
Motion from Vice-Chair, Cllr Jones
November 2022
Agenda
Bank Reconciliation to end October 2022
Budget monitoring report to end October 2022
Budget 2023-24 preparation
Maintenance specification 2023
Dates, times and venues for meetings in 2023
October 2022
Agenda
Bank Reconciliation to 27th September 2022
Budget monitoring report to 27th September 2022
Civility and Respect Pledge
Dignity at Work Policy
Member Officer Protocol template
Smaller Authorities’ Audit Appointments
September 2022 – Extraordinary Meeting
September 2022 – meeting cancelled
The September meeting was cancelled due to the period of national mourning following the death of HRH Queen Elizabeth II.
June 2022
Agenda
Bank Reconciliation to 19th June 2022
Budget monitoring report to 19th June 2022
Oxfordshire model Code of Conduct
Oxford Transport Plans
May 2022 – Annual Parish Meeting
May 2022 – Annual Meeting
Agenda
Corporate Governance Questionnaire 2021-22 unsigned
Annual Governance Statement 2021-22 blank
Accounting Statements 2021-22
Flood Scheme planning response Chairman’s version A
Flood Scheme planning response Chairman’s version B
Flood Scheme planning response Village Councillors’ final version
Flood Scheme planning response Cllr Goodhead’s amendments
April 2022
Agenda
NALC Smaller Councils Committee letter
March 2022
Agenda
Arts & Crafts Cttee grant application
Draft Grant Award Policy 2022
February 2022
Agenda
Bank Reconciliation to end Q3
Budget monitoring report to end Q3
Local Transport and Connectivity Plan 5 presentation
January 2022
Agenda
Draft budget 2022-23
Precept and Council Tax 2022-23
VoWHDC Community Governance Review
A34 Improvement Project update
OSAV Citizens Advice Grant Application Form
Risk Assessment
Scheme of Delegation
December 2021
Agenda
2022-23 budget context
Precept and Council Tax 2022-23
Bank Reconciliation end October
Budget monitoring report to end October
Budget 2021-22 version 3
Letter to Oxford Direct Services
Dates and times of January, May and June 2022 meetings
November 2021
Agenda
Budget 2022-23 preparation
Data Security Breach Insurance
Dates and times of January, May and June 2022 meetings
Civil Parking Enforcement
October 2021
Agenda
County Councillor’s report
Review of Standing Orders
Proposed meeting dates for 2022
September 2021
Agenda
Hinksey & Osney Environment Group presentation
Payments and Receipts
Bank Reconciliation end August
Budget monitoring report to end August
June 2021
Agenda
County Councillor’s report
May 2021 – Annual Meeting
Agenda
Financial report 2020-21
April 2021
The April meeting was cancelled due to the period of national mourning following the death of HRH Prince Philip.
March 2021
Agenda
Budget monitoring report to end January
February 2021
Agenda
Bank Reconciliation end Q3
Budget monitoring report Q3
Payments
Citizens Advice grant application
Business Continuity Plan
Tier 1 Groundwater Risk Assessment
January 2021
The January meeting was cancelled
December 2020
Agenda
Bank Reconciliation to end November
Budget monitoring report to end November
Draft budget 2021-22
Precept and Council Tax 2021-22
Indicative capital programme
Maintenance specification 2021
Nov 2020 woodland site mtg notes
November 2020
Agenda
Bank Reconciliation end Q2
Budget monitoring report Q2
Payments
Budget 2021-22 preparation
October 2020
Agenda
Payments
Proposed meeting dates for 2021
September 2020
Agenda
Proposed Burial Ground Fees
July 2020 – Extraordinary Mtg
Agenda
Isis House Planning Application – residents comments
July 2020
Agenda
Budget monitoring report Q1
Amendments to Financial Regulations
Grant Award Policy & Procedures 2020-21
Botley Traffic Advisory Cttee report
June 2020
Agenda
Emergency decisions for ratification
Bank Reconciliation to end May
Proposed Burial Ground Fees
May 2020 – Emergency Committee meeting
March 2020 – Extraordinary Meeting
March 2020
Agenda
Clarification regarding declarations of interest
Budget monitoring report to end January
Burial ground fees comparison with Oxford
Feb 2020 woodland site mtg draft notes
Action List
February 2020
January 2020
Agenda
Budget monitoring report to end December
Revised draft budget 2020-21
Agreed Precept and Council Tax 2020-21
Grant application – Citizens Advice
Action List
December 2019
Agenda
County Councillor’s report
Bank reconciliation to end October
Budget monitoring report to end October
Draft budget 2020-21
Precept and Council Tax 2020-21
Action List
Burial Ground fees proposals 2020
Hinksey Hill 30mph final costing
Village Hall hire charge increase proposals
Maintenance specification 2020
November 2019
Agenda
Budget 2020-21 preparation
Proposed meeting dates for 2020
Action List
Oct 2019 woodland site mtg notes
October 2019
Agenda corrected
Bank Reconciliation
Budget monitoring Q1 Q2
Action List
Clerk time monitoring report
Flood Alleviation Scheme update
September 2019
Burial ground tree survey report
Chilswell Copse
Standing Orders
Review of System of Internal Control
County Cllr’s Report
Indicative Capital Programme
Risk Assessment
Burial Ground Rules
July 2019
Agenda
Action List
20190701 Burial Ground Rules
Resolve Application
Resolve Mediation Training
Grant Award Policy 2019
June 2019 – Extraordinary Meeting
Agenda
Annual Governance Statement 2018-19
Internal Audit Report 2018-19
Accounting Statements 2018-19
June 2019
Agenda
Provisional Accounting Statements 2018-19
May 2019 – Annual Parish Meeting
APM Agenda
Village Hall Report
May 2019 – Annual Council Meeting
Agenda
Defibrillator Report
Certificate of Exemption
Burial Ground picnic
Burial Ground inspection
Insurance Schedule
April 2019
Agenda
Goldace Developments draft lease
APM Agenda 2019 (draft)
Expressway – SH note
Expressway – Western Parishes presentation
Expressway – Western Parishes meeting notes
Expressway – message regarding next meeting
March 2019
February 2019
January 2019
Agenda
Precept and Council Tax 2019-20
Clerk Pay Illustrations 2019-20
Draft Budget 2019-20
Bank Reconciliation
December 2018
Agenda
Draft Budget
Finance Report
Bank Reconciliation
Amended Risk Assessment
Precept and Council Tax
November 2018
Agenda
Proposed meeting dates
Budget 2019-20 preparation
Grant application from OSAV Citizens Advice
Flood Channel
October 2018
Agenda
Report by Councillor Bob Johnston
Hinksey Hill Speed Limit Quotation
Manor Barn Response
August 2018
July 2018
June 2018 – Extraordinary Meeting
Agenda
Accounting statements 2017-18
June 2018
Agenda
Records Management and Retention Policy
Burial Ground Rules
Grant Award Policy
May 2018 – Annual Parish Meeting
May 2018
Annual Meeting Agenda
Guide to Information and Schedule of Fees (draft)
April 2018
Agenda
Bank Reconciliation
Provisional Accounts
March 2018
February 2018
Agenda
Maintenance specification 2018
January 2018
Agenda
Bank reconciliation
Revised Budget 2018-19, set December 2017
Monitoring report for January
December 2017
Agenda
General Elliott disposal notice
Burial Ground business rates
2018 Meeting Dates
Risk Assessment
Precept and Council Tax 2018/19 Background
Revised budget for December 2017 meeting, without dividing island
Revised budget for December 2017 meeting, with dividing island
First draft budget 2018/19
November 2017
Agenda
Preparation of Budget
Woodland
Report by Cllr Bob Johnston
Traffic Calming
GDPR Briefing Note Sep 2017
Generic Draft Policy on Requests for Information
Generic Draft Privacy Notice
2018 Draft Meeting Dates
October 2017
Agenda
Finance Report
Records Management and Retention Policy (Draft)
Monitoring Report
September 2017
Agenda
Bank reconciliation to end July 2017
Finance report
Staff costs paper
Vale of White Horse Parish Allowances
Draft Records Management and Retention Policy
Woodland Action Plan
July 2017
Agenda
AED
Proposed Hinksey Hill Speed Limit
June 2017
Agenda
Draft woodland plan
Green belt
May 2017 (annual parish meeting)
Summary Agenda
Full Agenda
Flood report
Village Hall report
Insurance
April 2017
Agenda
Draft accounts
Draft accounts compared to budget
Principal variances compared to budget
March 2017
Agenda
HGV
Maintenance Contract
Burial Ground
Standing Orders
Financial Regulations
February 2017
Agenda
Preparation for Audit
System of Internal Control
Invitation to Quote – Cutting
Invitation to Quote – Burial Ground
Invitation to Quote – 2015
Oxford City Council Quotations
Green Belt Paper
Thickets Tree Protection Order
January 2017
Agenda
Second Draft Budget
Community Woodland
December 2016
Agenda
Finance Report
Draft Budget
Precept Illustrations
Finance Risk Assessment
Staff Training
November 2016
Agenda
Budget Preparation
Budget
Bank Reconciliation
Transport Issues
Proposed 2017 Meeting Dates
October 2016
Agenda
Standing Orders
Burial Ground
Traffic Issues
Chilswell Copse
September 2016