Agenda

Agenda for meetings of the Parish Council are available below.  Access papers from the Dropbox link positioned after the Summons to Councillors.

March 2024                                                                                                                                                 24.03.04 SHPC Agenda

February 2024                                                                                                                                                             24.02.14 SHPC Agenda                                                                                                                                                                                            January 2024                                                                                                                                                         24.01.08 SHPC Agenda

December 2023                                                                                                                                                                  23.12.04 SHPC Agenda

November 2023                                                                                                                                            23.11.06 SHPC Agenda                                            

October 2023                                                                                                                                                           23.10.18 SHPC Agenda

August 2023                                                                                                                                                23.08.30 SHPC Agenda                                                                                                                                            Extraordinary Meeting Agenda

July 2023                                                                                                                                                          23.07.03 SHPC Agenda                                                                                                                                        

June 2023

23.06.12 Agenda 

Accounting-Statements-2022-23-unapproved                                                                    AnnualReturnForm3_2022-23_e                                                                                                                         Notice-of-Public-Rights                                                                                                                                               South Hinksey PC IA AGAR Report 2022-23       South Hinksey PC Internal Audit Report 2022-23                 South Hinksey PC Report 2022-23 – Action Plan

Receipts and Payments Against Budget Budget 2023-24

SHPC Draft Standing Orders June 2023

Grant Award Policy 2023 Draft

May 2023 – Annual Meeting

Agenda

April 2023

Agenda
Clerk time monitoring analysis 2020-2023
Burial Ground Fees comparison

March 2023

Agenda
Bank Reconciliation to end February 2023
Budget monitoring report to end February 2023
Neighbourhood Planning Presentation
Draft Grant Award Policy 2023

February 2023

Agenda
County Councillor’s report
Bank Reconciliation to end January 2023
Budget monitoring report to end January 2023
Proposal to ban Tony James Memorials Ltd
Co-option – draft policy and procedure
Woodland specification 2022
List of possible handover/business continuity notes

January 2023

Agenda
Statement
Bank Reconciliation to end Q3
Budget monitoring report to end Q3
Weight limit
Recruitment Pack 2015
Clerk Contract

December 2022

Agenda
Bank Reconciliation to 29th November 2022
Budget monitoring report to 29th November 2022
Draft budget 2023-24
Precept and Council Tax 2023-24
Community Infrastructure Levy briefing
OSAV Citizens Advice Grant Application Form
Maintenance specification 2023 version 2
Motion from Vice-Chair, Cllr Jones

November 2022

Agenda
Bank Reconciliation to end October 2022
Budget monitoring report to end October 2022
Budget 2023-24 preparation
Maintenance specification 2023
Dates, times and venues for meetings in 2023

October 2022

Agenda
Bank Reconciliation to 27th September 2022
Budget monitoring report to 27th September 2022
Civility and Respect Pledge
Dignity at Work Policy
Member Officer Protocol template
Smaller Authorities’ Audit Appointments

September 2022 – Extraordinary Meeting

Agenda

September 2022 – meeting cancelled

The September meeting was cancelled due to the period of national mourning following the death of HRH Queen Elizabeth II.

June 2022

Agenda
Bank Reconciliation to 19th June 2022
Budget monitoring report to 19th June 2022
Oxfordshire model Code of Conduct
Oxford Transport Plans

May 2022 – Annual Parish Meeting

Agenda
Village Hall report

May 2022 – Annual Meeting

Agenda
Corporate Governance Questionnaire 2021-22 unsigned
Annual Governance Statement 2021-22 blank
Accounting Statements 2021-22
Flood Scheme planning response Chairman’s version A
Flood Scheme planning response Chairman’s version B
Flood Scheme planning response Village Councillors’ final version
Flood Scheme planning response Cllr Goodhead’s amendments

April 2022

Agenda
NALC Smaller Councils Committee letter

March 2022

Agenda
Arts & Crafts Cttee grant application
Draft Grant Award Policy 2022

February 2022

Agenda
Bank Reconciliation to end Q3
Budget monitoring report to end Q3
Local Transport and Connectivity Plan 5 presentation

January 2022

Agenda
Draft budget 2022-23
Precept and Council Tax 2022-23
VoWHDC Community Governance Review
A34 Improvement Project update
OSAV Citizens Advice Grant Application Form
Risk Assessment
Scheme of Delegation

December 2021

Agenda
2022-23 budget context
Precept and Council Tax 2022-23
Bank Reconciliation end October
Budget monitoring report to end October
Budget 2021-22 version 3
Letter to Oxford Direct Services
Dates and times of January, May and June 2022 meetings

November 2021

Agenda
Budget 2022-23 preparation
Data Security Breach Insurance
Dates and times of January, May and June 2022 meetings
Civil Parking Enforcement

October 2021

Agenda
County Councillor’s report
Review of Standing Orders
Proposed meeting dates for 2022

September 2021

Agenda
Hinksey & Osney Environment Group presentation
Payments and Receipts
Bank Reconciliation end August
Budget monitoring report to end August

June 2021

Agenda
County Councillor’s report

May 2021 – Annual Meeting

Agenda
Financial report 2020-21

April 2021

The April meeting was cancelled due to the period of national mourning following the death of HRH Prince Philip.

March 2021

Agenda
Budget monitoring report to end January

February 2021

Agenda
Bank Reconciliation end Q3
Budget monitoring report Q3
Payments
Citizens Advice grant application
Business Continuity Plan
Tier 1 Groundwater Risk Assessment

January 2021

The January meeting was cancelled

December 2020

Agenda
Bank Reconciliation to end November
Budget monitoring report to end November
Draft budget 2021-22
Precept and Council Tax 2021-22
Indicative capital programme
Maintenance specification 2021
Nov 2020 woodland site mtg notes

November 2020

Agenda
Bank Reconciliation end Q2
Budget monitoring report Q2
Payments
Budget 2021-22 preparation

October 2020

Agenda
Payments
Proposed meeting dates for 2021

September 2020

Agenda
Proposed Burial Ground Fees

July 2020 – Extraordinary Mtg

Agenda
Isis House Planning Application – residents comments

July 2020

Agenda
Budget monitoring report Q1
Amendments to Financial Regulations
Grant Award Policy & Procedures 2020-21
Botley Traffic Advisory Cttee report

June 2020

Agenda
Emergency decisions for ratification
Bank Reconciliation to end May
Proposed Burial Ground Fees

May 2020 – Emergency Committee meeting

Notice of meeting

March 2020 – Extraordinary Meeting

Report from Chairman

March 2020

Agenda
Clarification regarding declarations of interest
Budget monitoring report to end January
Burial ground fees comparison with Oxford
Feb 2020 woodland site mtg draft notes
Action List

February 2020

Agenda

January 2020

Agenda
Budget monitoring report to end December
Revised draft budget 2020-21
Agreed Precept and Council Tax 2020-21
Grant application – Citizens Advice
Action List

December 2019

Agenda
County Councillor’s report
Bank reconciliation to end October
Budget monitoring report to end October
Draft budget 2020-21
Precept and Council Tax 2020-21
Action List
Burial Ground fees proposals 2020
Hinksey Hill 30mph final costing
Village Hall hire charge increase proposals
Maintenance specification 2020

November 2019

Agenda
Budget 2020-21 preparation
Proposed meeting dates for 2020
Action List
Oct 2019 woodland site mtg notes

October 2019

Agenda corrected
Bank Reconciliation
Budget monitoring Q1 Q2
Action List
Clerk time monitoring report
Flood Alleviation Scheme update

September 2019

Burial ground tree survey report
Chilswell Copse
Standing Orders
Review of System of Internal Control
County Cllr’s Report
Indicative Capital Programme
Risk Assessment
Burial Ground Rules

July 2019

Agenda
Action List
20190701 Burial Ground Rules
Resolve Application
Resolve Mediation Training
Grant Award Policy 2019

June 2019 – Extraordinary Meeting

Agenda
Annual Governance Statement 2018-19
Internal Audit Report 2018-19
Accounting Statements 2018-19

June 2019

Agenda
Provisional Accounting Statements 2018-19

May 2019 – Annual Parish Meeting

APM Agenda
Village Hall Report

May 2019 – Annual Council Meeting

Agenda
Defibrillator Report
Certificate of Exemption
Burial Ground picnic
Burial Ground inspection
Insurance Schedule

April 2019

Agenda
Goldace Developments draft lease
APM Agenda 2019 (draft)
Expressway – SH note
Expressway – Western Parishes presentation
Expressway – Western Parishes meeting notes
Expressway – message regarding next meeting

March 2019

Agenda

February 2019

Agenda

January 2019

Agenda
Precept and Council Tax 2019-20
Clerk Pay Illustrations 2019-20
Draft Budget 2019-20
Bank Reconciliation

December 2018

Agenda
Draft Budget
Finance Report
Bank Reconciliation
Amended Risk Assessment
Precept and Council Tax

November 2018

Agenda
Proposed meeting dates
Budget 2019-20 preparation
Grant application from OSAV Citizens Advice
Flood Channel

October 2018

Agenda
Report by Councillor Bob Johnston
Hinksey Hill Speed Limit Quotation
Manor Barn Response

August 2018

Agenda

July 2018

Agenda

June 2018 – Extraordinary Meeting

Agenda
Accounting statements 2017-18

June 2018

Agenda
Records Management and Retention Policy
Burial Ground Rules
Grant Award Policy

May 2018 – Annual Parish Meeting

APM Agenda
PCC report

May 2018

Annual Meeting Agenda
Guide to Information and Schedule of Fees (draft)

April 2018

Agenda
Bank Reconciliation
Provisional Accounts

March 2018

Agenda
Woodland Report

February 2018

Agenda
Maintenance specification 2018

January 2018

Agenda
Bank reconciliation
Revised Budget 2018-19, set December 2017
Monitoring report for January

December 2017

Agenda
General Elliott disposal notice
Burial Ground business rates
2018 Meeting Dates
Risk Assessment
Precept and Council Tax 2018/19 Background
Revised budget for December 2017 meeting, without dividing island
Revised budget for December 2017 meeting, with dividing island
First draft budget 2018/19

November 2017

Agenda
Preparation of Budget
Woodland
Report by Cllr Bob Johnston
Traffic Calming
GDPR Briefing Note Sep 2017
Generic Draft Policy on Requests for Information
Generic Draft Privacy Notice
2018 Draft Meeting Dates

October 2017

Agenda
Finance Report
Records Management and Retention Policy (Draft)
Monitoring Report

September 2017

Agenda
Bank reconciliation to end July 2017
Finance report
Staff costs paper
Vale of White Horse Parish Allowances
Draft Records Management and Retention Policy
Woodland Action Plan

July 2017

Agenda
AED
Proposed Hinksey Hill Speed Limit

June 2017

Agenda
Draft woodland plan
Green belt

May 2017 (annual parish meeting)

Summary Agenda
Full Agenda
Flood report
Village Hall report
Insurance

April 2017

Agenda
Draft accounts
Draft accounts compared to budget
Principal variances compared to budget

March 2017

Agenda
HGV
Maintenance Contract
Burial Ground
Standing Orders
Financial Regulations

February 2017

Agenda
Preparation for Audit
System of Internal Control
Invitation to Quote – Cutting
Invitation to Quote – Burial Ground
Invitation to Quote – 2015
Oxford City Council Quotations
Green Belt Paper
Thickets Tree Protection Order

January 2017

Agenda
Second Draft Budget
Community Woodland

December 2016

Agenda
Finance Report
Draft Budget
Precept Illustrations
Finance Risk Assessment
Staff Training

November 2016

Agenda
Budget Preparation
Budget
Bank Reconciliation
Transport Issues
Proposed 2017 Meeting Dates

October 2016

Agenda
Standing Orders
Burial Ground
Traffic Issues
Chilswell Copse

September 2016

Agenda
Budget
Bank Reconciliation
Standing Orders